MLA from the mountains to the prairies

Board Confidentiality Policy

Consistent with their fiduciary and other legal duties to the Montana Library Association members of the Board of Directors shall protect and hold confidential all Confidential Information obtained through their position as director, absent the express permission of the Board, the President of the Board or the Executive Director to disclose such information. As used in this policy, “Confidential Information” is all non-public information entrusted to or obtained by a director by reason of his or her position as a director of MLA, including but not limited to:

  • non-public information that might be of use to competitors or harmful to MLA or its members if disclosed;
  • non-public information about MLA’s financial condition, business plans or prospects, marketing and ales programs or plans, research and development information, proprietary information, compensation and benefit information, cost and pricing information, information technology, customer contacts, information about MLA’s customers, vendors, joint venture partners or other third parties under restrictions against disclosure, and information relating to potential transactions, and
  • non-public information respecting the proceedings of the Board and its committees, including information concerning discussions and deliberations between and among directors, officers and employees relating to business issues and decisions involving MLA, either preliminary or final.

In keeping with their confidentiality obligations, directors are to avoid the improper use of Confidential Information and therefore:

  1. directors shall only use confidential information for the benefit of MLA, and not for personal benefit or the benefit of other persons or entities; and
  2. directors shall not disclose confidential information to any other person or entity, either during or after his or her service as a director of the Corporation, except with the written permission of the Board, the President of the Board or the Executive Director.

Notwithstanding any other provision of this policy, nothing in this policy shall

  1. prohibit a current or former director from making any disclosure to a third party that is required by applicable law, in which event the director shall give notice to the Board, the President of the Board and/or the Executive Director a reasonable time in advance of any such anticipated disclosure, consult with MLA on the advisability of taking legally available steps to resist or narrow such disclosure and assist MLA, at the MLA’s expense, in taking such steps;
  2. prohibit a current or former director from discussing confidential information with such director’s personal counsel to get legal advice from such counsel with the understanding from such counsel that he or she shall maintain the confidentiality of such confidential information;
  3. prevent a director from trading in the securities of MLA in accordance with applicable law;
  4. prevent a director from employing the knowledge gained from mental impressions of confidential information in his or her current or future profession.

Pursuant to this policy, no person may stand for election to, or be elected to, the Board who shall have made, or be making improper or unlawful use of MLA’s confidential information.

Adopted June 8, 2018

Montana Library Association is a 501(c)3 non-profit organization. PO Box 823, Arlee, MT 59821

2024 Montana Library Association

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