VICE PRESIDENT
JOB DESCRIPTION AND GUIDELINES

DATE:  November 2000

NAME: Renee Goss

TITLE: Chair Elect

VISION:  

MISSION STATEMENT: To uphold the mission of MLA and actively support the President in carrying out his/her charge. Become familiar with all aspects of MLA.

GOALS & OBJECTIVES: 

GOAL 1: Increase awareness/knowledge of MLA to better serve the organization and to take over MLA business in the event the President is unable to serve.

Objectives: 

  1. Review Manual of procedures and by-laws first month in office. 
  2. Review duties and job description first month in office. 
  3. Attend 75-100% of all meetings (Board of Directors, Executive Committee, Council) 
  4. Be an active participant of meetings. 
  5. Keep current on activities of Divisions and Committees by keeping a file of their correspondence(e-mail,wired-mt ,etc.). 
  6. Work with the President to see if Divisions, Committees, Officers fulfilling goals and objectives. 
  7. Visit with members and gather grassroots information for direction of MLA by asking for speaking time at Federation meeting, PLD retreat and January Library Directors meeting. 
  8. Attend Legislative day; Review legislative agenda and help where asked.

GOAL 2: Prepare for Year as President

Objectives: 

  1. Keep up on projects that will carry over into year as Chair. 
  2. By April have suggestions for conference theme so can gather comments at April Board meeting. Will finalize in July/August. 
  3. List committee persons who will be going off and begin working to appoint (along with the Chairs) replacements. 
  4. Have MPLA, ALA, and PNLA( Snowbird and any other) representatives watch for speakers that may be candidates for speaker at general session of MLA convention.

GOAL 4: Support Professional Development

Objectives: 

  1. Attend workshops. 
  2. Assist/encourage activities of Professional development Committee

GOAL 5: Enhance the stature of Montana Libraries

Objectives: 

  1. Assist/encourage/support activities of PR Committee 
  2. Keep informed as to the state of Montana libraries (legislation, funding act) in case called upon to speak locally or in other parts of the State. ALA web site on Advocacy information.

GOAL 6: Work with the Montana State Library.

Objectives: 

  1. Keep informed of MSL projects by reading newsletter and postings on WIRED-MT. 
  2. Support MSL projects and coordinate where possible with MLA. 
  3. Try to attend a MSL Commission meeting.

TIMELINE:  

July: Review budget proposal information and be prepared to complete draft at Budget Committee meeting.

August: Help the President as needed with regards to theme for conference, conference plans and keynote speaker.

Attend leadership retreat (every other year) and be prepared for Directors meeting and designated project.

September:

October: Begin thinking of theme for conference and keynote speaker. Attend the Conference Planning Committee meeting

November: Board meeting either the end of October or beginning of November.

December: Start work on finding people to fill vacancies on Committees.

January: Attend Legislative Day (during Legislative years)

February: Make sure up to speed on any projects that will carry over to next year.

March: Finish finding people to fill vacancies on Committees. Plan / decide directives as President.

April: Attend MLA convention and Board meetings. Survey members and attend division, interest group, etc. to gather grassroots information for direction of MLA. Meet with the President for purposes of transfer of office.

May: Discuss any directives with Board and take steps to carry out.

June: Assist the President with annual evaluation of the Executive Director.

Plan the August Leadership retreat (every other year) with President and Past president. (What , Where, When, Budget)

Organize/complete all records of current term to hand off to incoming Vice- President

JOB DESCRIPTION:  

  1. Preside at meetings in the absence of the President. 
  2. Assume the office of President after serving a one year term as President-Elect. 
  3. Perform such duties as assigned by the President and the Executive Board. 
  4. Attends all meetings of the Board of Directors, the Council, Executive Board and Budget Committee. 
  5. Serves as a voting member of the Board of Directors, Council, Executive Committee and Budget Committee. 
  6. Attends the Annual meeting of the membership during the annual conference. 
  7. Appoints chairpersons for all standing committees. 
  8. Works with the chairperson to complete committee member appointments. 
  9. May pick a special project or work with a committee with approval of the President. 
  10. Promote MLA 
  11. Assist the President with evaluation of Executive Director 
  12. Serve as member of the Conference Planning Committee

COMMITTEE ROSTER: N/A

BUDGET:  President-Elect discretionary fund of $500.00

HISTORY: 

PROBLEM AREAS:  1. Either, you personally, or your library will have some travel expenses. Would help to see the "bigger picture" if have attended PNLA, ALA, ect. Should also try to visit some school, college and special libraries if have not been to any.