PRESIDENT
JOB DESCRIPTION AND GUIDELINES

DATE:  August 7, 2000

NAME: Suzanne Goodman

TITLE: President

VISION:  

MISSION STATEMENT: The mission of the role of the MLA President is to facilitate the development, promotion and improvement of library and information services and the profession of librarianship in order to enhance learning and ensure access to information for all.

GOALS: 

• Improve the quality of library services and collections 
• Support professional development Objectives: 
• Assist in planning annual conference Insure workshops offered for all types of libraries/librarians 
• Give state of association report annually 
• Send conference bulletin to (power holders) museum &archives with cover letter encouraging conference attendance 
• Select a keynote speaker for annual conference which inspires enthusiasm for the library profession 
• Select theme for annual conference and for the association 
• Enhance the stature of Montana libraries and librarians 
• Develop association leaders Influence state/national information policies and legislative issues 
• Pursue membership growth

OBJECTIVES: 

• Insure that MLA publicizes legislative and professional development activities and awards and honors in major Montana newspapers 
• Facilitate a process which enables current leaders of MLA to create a "guidebook" for each leadership position 
• Enlist new members for MLA committees 
• Invite MLA candidates to post conference board meeting and have Admin Ass't present how the association is organized. 
• Participate in legislative session, in MLA legislative day Assist Government Affairs Committee 
• Hold winter board meeting in Helena 
• Contact OPI and ask them to use your name as a contact for MLA 
• Maintain an ongoing strategic and financial planning process for the association 
• Establish and maintain communication with other association's reps (ALA, PNLA, MPLA, MEA) 
• Assist Executive Director in gathering budgeting information from divisions, committees, interest groups and officers 
• Contact librarians in president's local area and encourage them to join MLA/take a leadership role

TIMELINE:  

July 1: New officers and directors assume office. President has Executive Director distribute Conference Planning Manual to those planning the annual conference 

July 30: Budget Committee completes draft of annual budget for approval by Board of Directors President submits final list of committee appointments to the Board of Directors for its approval 

August: President determines that conference plans are well underway with the conference theme chosen, keynote speaker secured and contracts signed, and Conference Planning Committee organized and working. 

September 1: Budget Committee notifies responsible parties of budget allocations for the fiscal year. Division chairs forward names of members of division subcommittees to President and Executive Director. 

January 1: Direct Executive Director to consult with the lobbyists to file an Authorization Statement (Form L-2) with the Commissioner of Political Practices. 

March 1: Awards and Honors Committee recommends award recipients in writing to the President for approval by the Board of Directors. 

March 30: President informs conference planners and speakers of seating arrangements for conference functions. 

Conference: Annual business meeting of members of the Association is held. (President plans program). 
President presents "State of the Association" report orally at a general session. 
Interest groups submit written requests for formation or continuation to Directors at Large for approval by Board of Directors no later than the last Board meeting of the conference. 
Committee membership and charges completed and approved by board. 
Time and place of the next year's conference is announced. 

June 1: All officers and division, committee, and interest group chairs transmit records, files, and other pertinent information to their successors. 

June: President initiates performance evaluation of Executive Director. 

June 30: Executive Director is provided with written copy of his/her performance evaluation and notified whether or not the Association wishes to enter into an employment agreement for the next fiscal year. All expense claims for the fiscal year must be submitted before the end of the fiscal year.

JOB DESCRIPTION:  

The President calls, plans and presides at all meetings of the Board of Directors, the Executive Committee; appoints committee members and writes committee charges, works with budget committee to plan the MLA annual budget. The President works with the Government Affairs Committee to help plan and implement legislative agenda. The President insures that all factions of the MLA organization are aware of their duties and contributing to the whole. The President advocates for libraries and for the MLA and facilitates MLA projects and goals.

COMMITTEE ROSTER: N/A

BUDGET:  

Leadership Retreat $3000 
November Board Meeting $1500 
Feb Board Meeting $2000 
Conference Board Meetings $250 
President's Fund $1000

HISTORY: 

PROBLEM AREAS:  

Bylaws to rework 
How do we add/authorize addition of this work to procedures 
How do we fill in these guidelines for members not in attendance at retreat 
Communications Committee needs to be verified in bylaws. 
How do we facilitate the process of maintaining these guidelines we've created