Fiscal Year: July 1 - June 30
July 1: New officers and directors assume office.
Annual employment agreement with Executive Director begins.
Annual dues are due and payable.
Executive Director sends list of the new officers, and the dates and place of the next annual conference to the appropriate organizations and publications.
President has Executive Director distribute Conference Planning Manual to those planning the annual conference.
July 30: Budget Committee completes draft of annual budget for approval by Board of Directors.
President submits final list of committee appointments to the Board of Directors for its approval.
August: President determines that conference plans are well underway with the conference theme chosen, keynote speaker secured and contracts signed, and Conference Planning Committee organized and working.
Division, committee, and interest group chairs notify the Conference Planning Committee Chair of the size and type of room required for any separate business meeting at annual conference and any special arrangements required.
August 1: Deadline for submission of articles and advertising for September issue of Montana Library Focus.
September: Montana Library Focus is published.
September 1: Budget Committee notifies responsible parties of budget allocations for the fiscal year.
Newly elected ALA Chapter Councilor assumes office.
Division chairs forward names of members of division subcommittees to President and Executive Director.
Local Arrangements Committee Chair(s) completes appointment of local arrangements subcommittees.
September 30: Members whose dues are unpaid are deemed delinquent and cease to be members of the Association.
Local Arrangements Chair(s) inform Conference Planning Committee Chair and President of the membership of local arrangements subcommittees.
October: Executive Director sends interest group chairs an updated list of interest group members.
Professional Development Committee reviews applications for Professional Development Grants.
October 1: Newly elected PNLA Representative assumes office, to coincide with PNLA fiscal year.
Applications for Professional Development Grants to be considered in October review are due.
November: Executive Director send notices to delinquent members notifying them of their delinquent status.
November 1: Deadline for submission of articles and advertising for December issue of Montana Library Focus.
December: Montana Library Focus is published.
Conference planners complete final draft of conference schedule.
Awards and Honors Committee places request for nominees in Montana Library Focus.
January: Legislative Day held when Legislature is in session.
Executive Director removes names from the membership list of those who have not renewed memberships prior to December 31.
February: Conference planners finalize pre-registration packet and mail by mid-February.
February 1: Deadline for submission of articles and advertising for March issue of Montana Library Focus.
Conference planners complete final draft of conference schedule, workshops, and pre-registration information.
Nominating Committee finalizes slate of officers.
Awards and Honors Committee receives nominations for awards and honors.
February 15: Awards and Honors Committee completes its review of nominations and selects award recipients.
March: Montana Library Focus is published.
March 1: Conference planners have Conference Program Booklet ready to print.
Awards and Honors Committee recommends award recipients in writing to the President for approval by the Board of Directors.
March 30: President informs conference planners and speakers of seating arrangements for conference functions.
March/April: Professional Development Committee solicits and reviews applications for Conference Grants.
April: Professional Development Committee reviews applications for Professional Development Grants.
Prior to conference, Executive Director sends interest group chairs an updated list of interest group members.
Professional Development Committee awards Conference Grants.
Conference: Annual business meeting of members of the Association is held.
President presents "State of the Association" report orally at a general session.
Annual business meetings of each division are held.
ALA Chapter Councilor holds a Library Issues Caucus.
State Librarian, ALA Chapter Councilor, PNLA Representative, and MPLA Representative report orally at a general session.
President-Elect presents committee chairs for upcoming fiscal year to Board of Directors for approval no later than the last Board meeting of the conference.
Awards and Honors Committee coordinates Awards Luncheon at which awards and honors are presented.
Sheila Cates Scholarship is awarded.
Candidates for office are introduced and make a short statement.
Interest groups submit written requests for formation or continuation to Directors at Large for approval by Board of Directors no later than the last Board meeting of the conference.
Time and place of the next year's conference is announced.
April 1: Applications for Professional Development Grants to be considered in the April review are due.
May 1: Deadline for submission of articles and advertising for June issue of Montana Library Focus.
May/June: Election is conducted.
June: Montana Library Focus is published.
June 1: President Elect completes committee member appointments to be submitted to the Board for approval at its summer meeting.
Chair of the Nominating Committee notifies nominees whether or not they were elected.
All officers and division, committee, and interest group chairs transmit records, files, and other pertinent information to their successors.
Executive Director sends renewal notices for upcoming fiscal year.
President initiates performance evaluation of Executive Director.
June 30: Election results announced to the members.
Executive Director is provided with written copy of his/her performance evaluation and notified whether or not the Association wishes to enter into an employment agreement for the next fiscal year.
Annual employment agreement with Executive Director terminates.
All expense claims for the fiscal year must be submitted before the end of the fiscal year.